Project and Travel Administrator

We are looking for a meticulous and service-oriented Project and Travel Administrator. In this role, you will play a central part in our organization by managing travel bookings and providing administrative support within projects and operations. If you thrive in a dynamic environment, are structured, and have strong communication skills, this could be the right position for you!

About the Position

As a Project and Travel Administrator, you will be responsible for travel bookings and coordination of administrative tasks within the organization and our projects. You will work closely with project managers, teams, and other administrators to ensure efficient processes. This position is a temporary assignment during a parental leave, lasting from May 1, 2025, to November 30, 2025.

Your Main Responsibilities

• Book and manage travel for the organization’s employees and projects.
• Collaborate and communicate with local and global administrators.
• Support project managers and project teams in operational tasks.
• Be responsible for visa applications and other administrative processes related to compliance and integrity.
• Handle commercial correspondence with clients.
• Coordinate conferences and meetings with internal and external parties.
• Drive strategic initiatives to enhance employee and customer experience.

Who Are You?

We are looking for someone with an interest in administration and service, as well as a strong ability to coordinate and manage multiple tasks simultaneously. You are proactive and can foresee both challenges and opportunities. Additionally, you are communicative and enjoy working in a dynamic and multicultural environment.

To Fit the Role, You Should Have:

• Experience and interest in administration and service.
• Strong ability to coordinate and structure multiple tasks concurrently.
• A proactive and solution-oriented approach.
• Excellent communication skills, both written and verbal, in Swedish and English.
• The ability to work independently and take initiative in a fast-changing environment.

About the Company

Our client is a leading player in their industry with a strong presence in Västerås. They work with innovative and effective solutions for a global market and constantly strive to improve their processes and workflows. Here you will have the opportunity to work in a dynamic and administrative environment where structure and accuracy are at the forefront.

We warmly welcome your application! Selection is ongoing, so apply today by clicking on the application link.

At Poolia, we are an authorized staffing and recruitment company, certified by Kompetensföretagen with quality-assured processes and routines.